From Greetings to Goodbyes: Airbnb Message Templates You Need for Short-Term Rental Success

As an Airbnb host, your responsibility doesn’t end with providing your guests with a comfortable place to stay. One of the most critical aspects of hosting is effective communication with your guests. Whether it’s answering their questions or anticipating their needs, communication helps build trust and ensures a memorable experience. However, sending personalized messages to each guest can be a time-consuming and daunting task. That’s where Automated messages come in. By sending pre-written message templates automatically, you can save time and streamline your communication process, while still delivering a personalized and professional approach.

In this article, we will share message templates that every Airbnb host needs to save time on guest communication, so you can focus on providing the best possible guest experience.

The Benefits of Using Airbnb Message Templates

Using message templates can be a lifesaver for busy Airbnb hosts. By saving time on guest communication, you can focus on providing the best possible experience for your guests. Here are some of the benefits of using message templates:

– Saves time on guest communication.
– Allows for personalized messages to be created quickly.
– Ensures consistency in communication across all guests.
– Helps address common guest issues promptly.
– Enhances guest satisfaction by providing clear and helpful information.

Now, ready to discover the essential Airbnb message templates that you must have?

1. Booking confirmation Airbnb message template

Building A Good First Impression

When you book an Airbnb, you want to feel welcomed and taken care of. That’s why the first message you send to your guests is so important. It sets the tone for their entire stay and can make a big difference in their overall experience.

When you’re crafting your first message to your guests, there are a few key things you should include:

• An expression of excitement to be hosting them
• A Check-in instructions
• An invitation to reach out with any questions or concerns

Your first message is your chance to make a great first impression and show your guests that you’re a thoughtful and attentive host. By including all the key elements and adding a personal touch, you can set the stage for a fantastic stay and earn rave reviews from your guests.

2. Pre-Arrival Airbnb Message Template

Streamlining Your Guest’s Arrival Process

As your guests prepare for their trip, they may start to feel a little stressed. To ease their worries and show that you’re ready for their arrival, it’s important to send a pre-check-in message three days before their check-in date.

In this message, you can remind your guests of important details about their stay.

• Let your guests know what time they can check in.
• Provide clear directions to your place.
• Give your guests a way to contact you if they have any questions or concerns.

By communicating with your guests before their stay, you can help them feel more comfortable and confident about their trip. So don’t be afraid to reach out and let them know that you’re looking forward to their arrival!

3. Check-in Airbnb Message Template

Setting the Tone for a Memorable Stay

A warm welcome can set the tone for a memorable stay and create a lasting impression on your guests. With check-in message templates, you have to include everything your guests need to begin their stay.

The check-in message is so important and it would be particularly long if all the information had to be spelled out, so sending it directly in the text would be unfriendly.

With Hostex’s Check-in Guide feature, guests can easily be informed of all the information from check-in to check-out, you can also collect deposits through it.

• A reminder of check-in time and check-out time.
• Key instructions or a digital lock code.
• Detailed directions and transportation to your house.
• The rules for charging and refunding deposits.
• Information about the property’s amenities, such as WIFI password.
• Local recommendations for dining or entertainment.
• Detailed stay rules.

4. Check-Up Airbnb Message Template

When you have guests staying at your Airbnb, it’s a good idea to send them a check-up message. This is a message you send to your guests the morning after they check in to see how they’re doing and if they need anything.

The check-up message is not a must, the goal of it is to make sure your guests are doing well and have everything they need. If there are any issues, they will likely have come up already. By sending a check-up message, you can address any concerns your guests may have and make their stay more enjoyable.

When writing a check-up message, keep it simple and friendly. Let your guests know that you’re available at any time to answer questions and that you hope they’re enjoying their stay. This message doesn’t have to be long, just a quick note to show your guests that you care about their experience.

5. Check-Out Airbnb Message template

When a guest is about to leave your Airbnb, the host usually needs to send a message to the guest the night before they check out.

The check-out message will tell the guest what time they need to leave the Airbnb, and you can also tell them what to do before they leave, such as taking all their belongings with them, closing the door, and taking their trash with them, all of which are things that will make the experience better for the current guest and the next guest.

You can also ask guests to send you a message after they leave so you can let your cleaning staff know that it’s safe to come in and start cleaning.

6. Follow-Up Airbnb Message Template

As a host, it’s important to build strong relationships with your guests, even when they have already left. One of the best ways to do that is by soliciting feedback and encouraging reviews. Here are two message templates that you can use to do just that:

Building Long-Term Relationships with Guests

Encouraging Guest Reviews and Ratings

Conclusion

Using these Airbnb message templates is a simple yet effective way to enhance your communication as an Airbnb host. By utilizing the right templates for different scenarios, you can maximize efficiency and save time, making for a more enjoyable staying experience for all your guests.

We hope that these 8 message templates will give you the tools you need to improve your guest communication and take your short-term rental to the next level.

Happy hosting!

FAQs

1. How can I automate these message templates?

With Hostex, you can set up an automated rule in just four steps, which is almost at your fingertips. Once set up, all messages will be sent to your guests automatically and you can save your time for more valuable things.

1) Click Auto-messaging in the Automation section.
2) Click the ＋ button and choose a message type to create a new rule.
3) Configure your preferences. You’ll be able to specify the time, channel, and property to send the message and customize your content to whatever you want.
4) Test your rule and save it!

2. How do I personalize message templates for different guests?

You can personalize message templates by using the Short Code feature, referencing their specific booking details, and tailoring the content to the info of your house or your guest. This will help to create a more engaging and memorable message for your guests.

3. Can I use message templates for other communication channels besides Airbnb?

Certainly. You can send automated messages to Booking.com and VRBO guests through Hostex, just like Airbnb.